Office Administrator / Manager for digital agency
We’re a growing, ambitious digital agency based in Shad Thames, London and we’re looking for an office manager to help run our busy office.
Globally part of HH Group in Stockholm, Comprend is a digital corporate communications agency with offices in London and Stockholm.
This job will suit someone who is looking for flexible hours, has a professional background and is keen to join a vibrant agency and become a crucial cog in our operations.
We promote a healthy work-life balance and offer benefits such as private healthcare and a matched stakeholder pension up to 5%.
Who are we looking for
We are looking for a new team member to support our Finance Team with weekly bookkeeping admin and to provide day-to-day support to the business.
Good verbal and written communication skills are key to this role. You must have great attention to detail and be computer literate with strong numerical skills.
You need to be organised and with a methodical approach to record keeping, solutions focused with a knowledge and awareness of current legislation and regulation of financial accounts.
The role also requires supporting the team in the day-to-day running of the office, including ordering and managing general office supplies.
What will you be doing?
You'll be responsible for managing credit control, maintaining sales and purchase ledgers, invoicing and billing, plus sales reporting.
You must be enthusiastic and responsible with a strong self-governing approach to your work.
You will report to the Managing Director but will work hand-in-hand with our Finance Team based in Stockholm, you will also engage with the London based Client Services Team.
Sales Ledger – Maintaining the sales ledger, supporting with invoicing and billing and working closely with our Client Services Team to ensure timely billing for projects and services.
Purchase ledger – entering purchase invoices on to our internal system WorkBook and ensuring correct authorisations for payment. Including expenses.
Credit control – good diplomacy skills and the ability to take responsibility for all aspects of credit control, working closely with and building relationships with our clients’ accounts payable teams.
Sales reports – Updating sales reports of all new invoices and all cash received reconciled against WorkBook.
Dashboard – Updating weekly figures for Finance and Management Teams
Office management – This is a varied role with lots of ad hoc duties, including ordering supplies for the day-to-day upkeep of the office, including staff entertainment, liaising and managing our suppliers, processing the post, filing and keeping us financially organised.
This is an exciting opportunity to develop your accounting experience across our London and Stockholm office and to join and support a passionate team on a mission to make a difference for our clients.
If you feel you have the right attributes for this role and you have the drive and ambition to excel with us please send us your CV and a cover letter explaining your suitability for the role.
Thank you and we look forward to receiving your application.
Job Type: Part-time 15-20 flexible hours per week
Salary: £15.00 /hour
Experience: min 2 years (Preferred)
Covering letter for why you would be good for this role and a CV please to: firstname.lastname@example.org